I will tell you an incredibly simple secret: How to print Gmail emails easily! This way, you’ll have physical copies of all your important correspondence at your fingertips when needed.
So many of us lean on our emails for professional and personal communication. However, it can be challenging to remember every single detail from every email. Printing out important emails can save you from missing out on crucial information. Thankfully, Gmail’s got our backs and makes this as easy as pie.
Forget about all those complicated processes. Stick with me, and I’ll guide you through the steps, so you can stay on top of things without breaking a sweat.
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You can transform crucial emails from digital text into tangible reminders in just a few clicks. No more missing important details – print your emails today and stay ahead of the game!
Let’s get started.
How to Print an Email from Gmail
- Start by logging into your Gmail account from your PC or mobile device.
- Locate and open the email you want to print.
- For PC users:
- Click the three vertical dotted icons at the top right of the email window and choose ‘Print’ from the dropdown.
- Alternatively, you can also click the printer icon on the right side of the subject line.
- Another option is to use the “In the new window” and select the printer option.
- If you’re on an Android device, tap the ‘More’ button (three vertical dots) on the top right or next to the timestamp, then select ‘Print.’
- iPhone and iPad users press down on the message until a popup toolbar appears. Tap ‘More,’ then select ‘Print.’
- You’ll then see options to choose your printer and tweak the print layout options before hitting ‘Print.’
- Once you click ‘Print’ and choose PDF output, the email will be created and sent to your chosen printer.
- After printing, remember to log out of your Gmail account for security reasons.
Easy peasy, right? However, depending on your device, there might be other ways to print. If you need help with these steps, contact your IT support team or call us. We’re always here to help!
Useful Tips for Printing Important Emails from Gmail
Want to print multiple emails in one go? No problem! You can print multiple messages from a conversation thread in no time. Select the email, open the thread, click the “Print All” icon from the top right, and follow the steps above.
What if you want to customize your printed emails? Well, Gmail’s got you covered. You can choose whether to include images and attachments when printing an email. To do this, just head to:
Settings > See all settings > Scroll to the “Images” section > Enable the option “Ask before displaying external images.”
You can also tailor your font size and style from:
Settings > See all settings > Scroll to “Default text style” > Choose a font, color, and size
Don’t forget to hit the ‘Remove formatting’ button to reset the default text style.
Once you’ve made all the required changes, reload the message to apply the new settings. Then, you’re ready to hit “Print.”
Customizing your print settings is simple. Click ‘Print’ and head to “More Settings” in the printer popup. You can alter your page setup, margins, paper size, and other preferences here.
With these features, you’re in total control of how your emails look when printed. So, stop worrying about messed-up formats when printing from Gmail. Give these features a whirl and start printing like a pro!
How to Save Printed Emails from Gmail for Future Use
You might wonder: “If I print an email, does it automatically save a copy on my computer?” The short answer is no. But don’t worry, and I’ll show you how you can save a copy of a printed email from Gmail for future reference.
How to do it?
To do this, download the email with PDF or an HTML file option before printing it. This way, you’ll have a digital copy saved to your device, ready to be printed again anytime you need it.
Here’s how you can print an email from Gmail to a PDF:
- Click ‘Print’ and use the default “Save as PDF” or “Microsoft PDF” in the printer options if you’re using Windows.
- If you don’t have a PDF printer, install one. Then, go to your Gmail account settings and select ‘Printing’ or ‘Print Settings.’
- You can select the PDF printer you’ve installed and save your changes from here.
- When you print the email, the PDF printer should be your default option. If so, hit ‘Print’ to get printed as a PDF file.
Note: The process may vary depending on the browser you’re using. However, most modern browsers should support direct printing to PDF files.
Also, third-party Chrome extensions support saving Gmail emails as PDFs or other file formats for backup and storage.
Troubleshooting: Most Known Common Issues of Printing Gmail Messages
Need help printing your emails from Gmail? Fret not. That is quite common. The problem could be anything, from the email beyond the printout area to faulty internet connections, printer driver incompatibility, or an outdated Gmail app.
Here are a few tips to help you troubleshoot:
- Always check your connections and restart both your computer and printer if necessary.
- If you can’t print the whole email, it could be due to incompatible image formatting or the email content getting cut off at the printout area. The solution? It is to save the email as a downloadable PDF file and then print it easily.
- If you’re facing issues like faint printouts, printer incompatibility, incorrect margins, or printer jamming, check your printer settings, update your printer driver and operating system, and always use high-quality toner cartridges and papers.
- Also, check for any third-party applications that might block printer access. It would help if you disabled your antivirus software or VPN temporarily.
If these steps don’t work, refer to your printer manual or the manufacturer’s website for more help.
Also verify and try one of the steps below
1. check all connections; if those look good, try restarting your computer and printer.
2. Can you only print part of the email? Or want to exclude the sidebar
If you are having trouble printing your whole email, several potential causes exist.
- One possibility is that the email contains an image or other formatting that may not be compatible with your printer setup.
- Another common issue when printing emails from Gmail is that some content may be cut off, which may go out of the printout area or page breaks.
- Finally, if you are using a mobile device, certain formatting options may not be available, resulting in some parts of the email not displaying properly when printed.
Additionally, print a few different emails to see if the same issue arises each time; this helps identify if a specific email is causing the problem. You can set the page size or orientation incorrectly, so check and adjust these settings as needed. You may also need to adjust the zoom level of your browser window before printing, as this can affect how much content is displayed on each page. Also, an easy and common solution for the above issues is to save the email as a PDF and print it.
3. Common problems faced by printers
– Fading printouts: Often, when printing from Gmail, the printed message can be faint or faded. This is usually due to a setting in the printer that needs to be adjusted and that it has enough ink or toner for printing.
– Printer compatibility: Sometimes printers cannot read the formatting of messages sent from Gmail and will not print properly. Verify if your printer is compatible with Gmail; checking for updates for both your operating system and printer driver before printing out any messages is better.
Firstly, ensure your printer is compatible with Gmail by checking the list of supported printers here: https://support.google.com/a/answer/139295?hl=en.
Additionally, check if you’re using one of Google’s recommended browsers (Google Chrome, Firefox, or Safari), as these browser versions typically provide the best experience when printing from Gmail.
- Incorrect margins: Many people find their prints too wide or too narrow, making reading difficult. The solution here is to select a different paper size or adjust the margin settings from the Gmail print dialog box.
- Spacing issues: It’s common for users to encounter spacing issues when printing emails from Gmail. This is mostly due to formatting settings which can be adjusted in the Print dialog box or by editing the email message before sending it out.
- Paper requirements: Depending on the type of printer you are using and the email format, you may need a specific size or weight of paper. Additionally, some printers may require double-sided printing to be enabled to print both the body of an email and any attachments.
- Printer jamming: Printer jamming is another issue that may arise when attempting to print Gmail messages, especially if you have an older model printer with low-quality paper and toner cartridges. To reduce this problem, use quality paper and check for any potential jams before beginning your print job.
- Next, check if any other applications are blocking access to the printer. If you have any antivirus software installed, try temporarily turning it off to see if that resolves the issue. Similarly, if you’re using a VPN, switch this off and attempt printing again.
Still, waiting? Head over to the Google Support forum for more guidance or technical assistance.
Printing emails from Gmail is a simple process, but there are a few important steps to consider. Always check your printer settings and paper requirements before printing emails from Gmail, and look out for security issues. With the right setup and preventive measures, you can easily print Gmail messages or conversation threads without hiccups.