How To Organize Gmail Inbox

For the average person, your inbox can quickly become a cluttered and unorganized mess of emails—but it doesn’t have to stay that way! With Gmail’s powerful built-in organizational tools, you can quickly transform your inbox into an efficient filing system where all emails are easily searchable and manageable. This tutorial will teach you how to organize your Gmail inbox with features like Read/Unread, Mute, and Spam/Important filters. By the end of this guide, you will be able to find messages in just seconds using Gmail’s excellent tools. 

Happy organizing!

So let’s start with how to do it from a computer first through a web browser like Chrome or Firefox.

How To Organize Gmail Inbox From PC

To select all your emails on a computer, open your preferred web browser and navigate to the Gmail website. Log in to your account, and you will direct to your inbox view, which should list all of your messages. At the top is a toolbar with a rectangle checkbox with a tiny arrow, a refresh icon, and three vertical dots for more options. 

gmail-toolbar-select-all-and-mark-all-as-read-from-more-options-

How To Select Emails in Gmail: 

1. Select the checkbox to choose all emails listed in this view. The list may show the first 50 messages per page by default. Note that users can change through these values 

Gmail settings > General > Maximum page size: Show (10 to 100) conversations per page. 

Maximum page size show no of conversations per page

2. A message will pop up offering an option to select all messages from the list with their total number in the result. 

By taking advantage of these steps, you can quickly and easily select all emails in your Gmail inbox.

Gmail All conversations on this page are selected.

– Users can deselect messages by unchecking individual items when viewing any list, such as labels or search results. 

– Alternatively, they can select each row individually instead of selecting the ‘Select All option.

 – Once a message is selected, an active toolbar appears with more action icons to apply. 

– Any options selected from the toolbar will apply to all previously selected items.

How to Select and mark messages in the Gmail app 

Follow the below steps. 

– To select the message, you can uncheck row items after selecting all based on your needs or one by one instead of selecting all options. 

– Selecting messages will enable the toolbar with more action icons for further processing. 

– To mark all as read, click the three dots (more option) and choose Mark all as read or use the select all option and click the Mark as Read Icon to do it. Note that Mark us read icon is dynamic, i.e., it changes from Mark as unread to Read messages when selected accordingly. 

– You can also mark individual messages as read or unread by selecting them and using the Read or Unread icon. 

Overall, it is easy to use graphical icons for quick actions like this in the Gmail app.

How to mark a message as spam

Select the message and click the appropriate icon on the toolbar. The message will be sent to your Spam folder and automatically deleted after 30 days. You may also mark any messages as Not Spam within this period. 

How to mark a conversation as important

 You must do so from the detailed view of the message; look for the label icon below the email subject line on the left. Clicking it will mark it as Important.

how to mark as important in gmail

From your Android phone or tablet

To select all emails in the Gmail app on an Android device 

1. Open the Gmail app and navigate to your inbox or another folder you wish to view. 

2. At the top left of the screen, tap on the three vertical lines icon, which will open a menu where you can select “All” mail. 

3. Tap on “Select All” at the top right of the screen to checkmark all emails currently visible in your inbox or folder. 

4. You may also checkmark any emails by tapping their corresponding checkbox at the far left of each email listed within your inbox or folder. 

On an Android phone or tablet:

To mark emails as read or unread in the Gmail app on an Android phone or tablet:

1. Open the Gmail app and navigate to your inbox or another folder you wish to view. 

2. Tap the checkbox at the far left of any email in your inbox or folder to select it. 

3. Once selected, a menu bar will appear above each selected email with several options, which include “Mark as Read” and “Mark As Unread.” 

4. Select one of these options depending on whether you want to mark emails as read or unmarked as read in this folder of your Gmail account

5. You may also select multiple emails at once by checking their boxes and dragging your finger across the screen to select multiple emails before tapping “Mark as Read” or “Mark As Unread.” 

Mark spam in Android phone or tablet:

To mark an email as spam in the Gmail app on an Android phone or tablet

1. Open the Gmail app and navigate to your inbox or another folder you wish to view. 

2. Tap the checkbox at the far left of any email in your inbox or folder to select it. 

3. Once selected, a menu bar will appear above each selected email with several options, which include “Report Spam.” 

4. Select this option and confirm that you would like to mark it as spam by tapping Yes when prompted with a confirmation

To mark an email as necessary

1. Open the Gmail app, locate the message you want to mark as necessary and tap it to open it. 

2. Tap the three vertical dots at the top of the screen. 

3. Select ‘Mark as Important’ from the option list. 

4. The label icon below the subject line before the labels will change to purple, indicating that the message is marked as important. 

If you are using iPhone,

1. To select all emails in Gmail on the iPhone app, tap and hold any email until a checkmark appears. Then click the round icon with three dots in the upper right corner of the screen and select “Select All.” 

2. To mark all messages as read, go to your inbox and click the same icon again—select “Mark All As Read” from the menu. 

3. To mark an email as important, open it and click on the label icon in the top corner. It will add it to your Important folder.

4. To mark it as unread or spam, open the email you want to change and tap on either the “Unread” button or the “Spam” button in the top left of your message window. 

You can also tap and hold on to the email in your Inbox list to bring up the same options. Once you are done making your selections, click “Done” in the upper right corner of your screen. 

Your emails will now be marked as read, unread, or spam accordingly.

To conclude, organizing your inbox with Gmail Read, Unread, Mute, Spam, or Important options is a great way to stay on top of your emails. 

Not only will this help you maintain a clean and clutter-free inbox, but it will also help you respond quickly to important emails and avoid the frustrations of missed notifications or forgotten messages. 

With just a few simple steps, you can keep your inbox organized in no time! 

Thanks for reading!

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